Checking accounts are maintained at campuses to be used as a petty cash fund, or for minor and unusual purchases until you submit them for reimbursement with the proper documentation. Due to IRS regulations regarding form 1099 Miscellaneous Income, regular vendors should NOT be paid by campus checking accounts because Accounting cannot track vendor history or report on form 1099. Also, no vendor should be paid more than $599 from campus checking. A check requisition should be completed. Please carefully review the check requisitions you submit to reimburse your checking account. Program Directors are responsible for maintaining checkbooks accurately. This includes supervising the staff responsible for maintaining the checkbook to determine all activity is recorded in a timely manner, overseeing proper signature and approval of all checks. Check registers should be sent to the Business Office to be reconciled with bank statements by the 7th of each month. They will be reconciled and returned to the campuses to record any adjustments or fees.