It is the policy of Hillcrest Educational Centers to ensure safe and efficient vehicle operation by monitoring the vehicles on a daily basis. The agency vehicle coordinator is responsible for vehicle maintenance requests and inspection of the vehicles. Each driver is responsible for the condition of the vehicles, according to the regulations and Hillcrest policy.

Responsibilities: It is the responsibility of the vehicle coordinator to ensure that:
A. Each vehicle’s fluid levels are  maintained at appropriate levels.
B. The vehicle coordinator is notified when a van is in need of an oil-change.
C. Proper travel documentation is maintained at all times.
D. Mechanical problems are reported to the vehicle coordinator immediately.
E. Staff using the vehicles are held accountable for their condition, and the condition of vehicles are monitored after each trip.

Procedures: When using Hillcrest vehicles, the following procedures must be followed:
A. Prior to each trip, the vehicle must be inspected by the driver.
1. Pre-trip Inspection–check for the following:
a. First Aid kit
b. Two operable front windshield wipers
c. Tires should be properly inflated and brakes, defogger, headlights, and all safety equipment in proper working order.
B. Drivers are prohibited from smoking, and/or consuming alcoholic beverages, while operating any Hillcrest vehicle.
C. Drivers should assist those students who require assistance in entering or leaving the vehicle.
D. The driver must not leave the vehicle unattended while students are in the vehicle.
E. Only the driver may occupy the driver’s seat.
F. The driver must sign the travel documentation, verifying that the vehicle has been inspected in accordance with policy.
G. Date, time, odometer reading, and a brief description of the purpose of travel must be recorded.
H. Upon completion of the trip, the odometer reading is recorded in the vehicle log.
I. Vehicle should be cleaned out by staff and students after each trip. Any damage must be reported to the Vehicle Coordinator.

Procedures for Daily Vehicle Inspection by Night Supervisors
Do visual inspections of inside and outside of vehicle, note any problems and forward to Vehicle Coordinator.

Responsibilities of Campus Administration:

Contact vehicle coordinator immediately for any problems found during inspections or any problems reported by staff via either work requests or on log.