Student-specific data and information are contained in the students’ Chart. The Chart exists to facilitate client care, treatment, and services, serve as a financial and legal record, support decision analysis, and guide professional and organization performance improvement. On each HEC campus, student Charts are maintained in a designated secure area. Their access is defined by FERPA regulations and additional guidelines generated by the Chart committee.
Given that HEC is part of the New York State SACWIS system (CONNECTIONS) and anticipates eventual integration with other statewide automated child welfare information systems, the Management team is studying the efficacy of moving to an electronic record system.