PAYDAY

The regular payday for employees of HEC is every other Tuesday. Employees are paid for the time worked (and benefit time used) during the 14-day period ending the Tuesday before payday.

TIME WORKED

Each employee is responsible for accurately reporting and recording the hours that they work on a daily basis. Any falsification or misrepresentation of hours worked will result in disciplinary action up to and including termination.

DAYLIGHT SAVINGS TIME

When Daylight Savings Time begins in the spring, staff working the overnight shift on that night will work one less hour and be paid for one less hour.

In the fall, when Daylight Savings Time ends, staff working the overnight shift on that night will work one extra hour and be paid for one extra hour. If the total hours worked including the extra hour worked is more than 40, time over 40 hours is at time and a half for non-exempt staff.

PAY INCREASES

On an annual basis, the Board of Directors determines a pay raise, if any, for each position at HEC, based on the financial status of the organization and the rate adjustment given to HEC by the Commonwealth of Massachusetts.

PROFESSIONAL DIRECT CARE RATE

The professional YDP rate is paid to exempt staff when they are mandated to work as direct care staff to maintain ratio, or if they are mandated to work because of agency or campus wide
staffing shortages. Professional staff may also sign up to work as direct care staff on a voluntary basis. The professional childcare rate is reviewed annually. For information on the current rate
for professional staff, please contact Human Resources.

If exempt staff use sick, vacation, or holiday time during their regular week, they will receive their regular rate of pay for direct care work done in the same pay period up to a total of
40 work hours. Over 40 work hours will be at the professional rate.

DIFFERENTIALS

Direct Care Staff who work other than Monday – Friday day schedules are eligible for differential pay.

Academic Day Shift No Differential
Residential Shift
Overnight Shift 3:00 p.m. to 11:00 p.m.
11:00 p.m. to 9:00 a.m. .75/hour
.50/hour
Weekend Shift Starts at 3:00 p.m. Friday
Ends at 9:00 a.m. Monday $1.00/hour

Differentials may be combined so that staff working the weekend on Residential or Night shift will receive the Weekend Differential and the Differential for either Night or Residential.

OVERTIME

General Guidelines:
A non-exempt employee shall be compensated at the rate of one-and-one half times his/her regular rate of pay for overtime work performed in excess of forty hours per week. An employee’s failure to do so, or an employee working without proper authorization, will result in discipline, up to and including termination of employment.

No overtime will be authorized for new full time employees until they have completed three full weeks of work.

Employees may not exceed 20 hours of direct care overtime work during a regular workweek, unless the campus Program Director or APD has given prior approval.

Voluntary overtime will be allotted on a first come first serve basis, after on-call and non- overtime staff have been used, with the following considerations: The balance and effectiveness of staffing; fair distribution of hours to all of those in need of extra time; seniority.
When possible, a sign-up sheet shall be posted to accommodate those seeking overtime hours. These guidelines shall be followed unless changes are approved by staff at the APD level or
higher.

Mandatory overtime due to shift staffing shortage:

At various times throughout the year, overtime may be mandated due to a shift staffing shortage. In the event a staff must be mandated to stay, the following guidelines apply:

1. Overtime may be mandated for the following positions: Youth Development Professionals
(YDP’s), Assistant Supervisors, and Supervisors.

• Residential staff – will not be mandated on Saturday or Sunday nights due to having worked a 14-hour day. They may volunteer to work a weekend overnight with

administrator approval. If there is no other option the administrator will come in and cover the weekend overnight shifts.

• Overnight staff – may be mandated on school days, but should be released as teachers, clinicians and administrators arrive. Overnight shift may be mandated on weekend mornings, but every effort should be made to release them by noon, even if the administrator must come in and cover.

• Day staff – is always eligible to be mandated for the subsequent residential shift.

• On-Call and overtime staff – are not subject to the mandate procedure.

A “rolling list” with all employees’ names (in the above categories) based on seniority will be created to determine the order in which employees will be mandated. The least senior employee will be at the top of the list. Once mandated, the employee’s name will go to the bottom of the list.

When possible, those staff at the top of the mandate list will be given at least 24 hours’ notice that they are now at the top of the list and expected to work the next mandated shift.

It is the employee’s responsibility to be present for any and all assigned overtime shifts. Failure to do so will be viewed the same as failing to show for a regular shift and will result in disciplinary action up to an including termination.

Mandatory overtime due to campus-wide staffing shortage:

In some circumstances when the mandated policy above is not sufficient to cover our staffing needs, or when a crisis situation is presented, the following guidelines apply:
In addition to the “rolling list” above, all employees will be asked to volunteer to work overtime. If the number of volunteers stepping forward is insufficient, all other positions on the campus
may be mandated to work overtime. The methodology for scheduling and assignments will be
determined by the Program Director/Manager.

Staff required to work the mandated overtime will be notified as soon as possible.

As stated above, it is the employee’s responsibility to be present for any and all assigned overtime shifts. Failure to do so will be viewed the same as failing to show for a regular shift and will result in disciplinary action up to an including termination.

BREAKS

If operationally acceptable, employees are allowed to take breaks during their workday. HEC
follows Federal and Massachusetts labor law regarding meal breaks.

MEALS

All HEC employees who are campus based are allowed to eat meals that are served during their normal work schedule. Day staff are allowed to have lunch, residential staff are allowed to have dinner, and overnight staff are allowed to have a meal during their shift. Staff who work the long shift on the weekend are allowed to have two meals.

BENEFIT DATE

The employee’s benefit date (used for benefit calculation) is defined as the anniversary of his/her date of hire. An employee’s benefit date will change if an employee changes status from full to part-time, or vice versa. All benefits except retirement are based on this date. If an employee leaves HEC but returns within 1 year, the benefit date will be adjusted (see Adjusted Service Date).