Introduction & Policy Statement:

Hillcrest Educational Centers manages student waiting lists in order to ensure that students who have been referred to and accepted for a Hillcrest program are admitted in a systematic, fair and equitable manner.

Waiting lists are maintained separately for each Hillcrest program. The only students placed on waiting lists for these programs are those students who have been assessed and accepted for admission, with no documentation or information required for referral to the HEC program still pending.

Though a student may be placed on a wait list, students will not be admitted without medical clearance from head nurse as well as receipt of requested documents.

Procedures:

The waiting list procedures for these residential and nonresidential treatment and education programs are the same.

In the event that a referred student has been accepted for admission but there are currently no appropriate openings in the program for that student, the student is placed on a waiting list for that program. Students on a program’s waiting list are considered for admission on a chronological, “first accepted, first admitted” basis. The basis for the chronological list is the date of the student’s acceptance (rather than on the date of the referral).

As openings in that program occur, the program considers additional factors that impact program operations, program space allocation, and student group constituency and balance. These factors, which may vary by program, include but are not limited to: the referred student’s age, gender, grade and academic functioning level, clinical and behavioral history and profile.

If for any reason the “first accepted” student is not available for admission to the program within a reasonable period of time, the next student on the waiting list will be considered for admission.

If HEC is notified that the student has been placed or admitted elsewhere, or that the student does not require Hillcrest services for any other reason, the student’s name is removed from the waiting list for that HEC program.